• Providing full secretarial and administration support for Fee Earners (the Munich based Rechtsanwälte), including generating standard letters, client billing, electronic file management, producing PowerPoint presentations, scanning and photocopying.
• Responsibility for reviewing and distributing incoming post and faxes, along with identifying and completing any associated secretarial work.
• Day to day diary management for fee earners, including organising meetings and business trips, including booking travel and accommodation.
• Translations of text from English to German and vice versa.
• Acting as the first point of contact for all external clients, fee earners and visitors to the Munich office, co-ordinating meeting rooms and booking requirements.
• Liaising with the UK business support teams (business development, finance, IP dupport, IT, HR and facilities) as appropriate.
• Ensuring the Munich office is well equipped with all office supplies in line with budgets.

What you will need

• Knowledge of and proven practical experience as personal assistant or team assistant, or in a similar position (for example, Fremdsprachenassistent(in), Fremdsprachenkorrespondent(in)) in a commercial or IP law firm, ideally 3-5 years plus.
• Excellent German language skills plus high level of English language skills (both written and spoken) – about 70% of daily communication is in English.
• Experience of working abroad or in an international / English speaking environment would be desirable.
• A good knowledge of MS Office products including Excel and PowerPoint as well as an IP database (ideally Inprotech).
• Strong attention to detail, exceptional organisation skills and takes pride in producing high quality work.
• Hands-on approach, with the desire to take on responsibility for projects.
• The ability to work both independently and in a team.