We are looking for candidates with previous IP experience in records, formalities or as a paralegal, looking to progress their IP career.

What you will enjoy

  • Actioning incoming correspondence and scanning and saving to the correct location within the firm's document management system
  • Updating the firms IP portfolio management system to record details of IP cases and key information from correspondence, including official due dates
  • Notifying IP attorneys and other staff within the firm that correspondence has been received
  • Monitoring both internal and official due dates and ensuring necessary tasks are completed in a timely fashion
  • Producing high quality written communication, including internal correspondence and correspondence to clients and external agents, and supporting others in the team to produce high quality communications
  • Preparing, filing, renewing and validating applications and registrations
  • Liaising with attorneys, other staff and external agents in order to complete actions, supporting and encouraging others to take a proactive approach

What you will need

  • Extensive experience of working in an IP support function, ideally gained within an intellectual property firm
  • Excellent working knowledge of trade mark formalities
  • CIPA/CITMA Administrator’s certificate(s) desirable
  • In depth understanding of IP portfolio management systems and document management systems
  • Demonstrable delivery and commitment to quality of service
  • A desire to continually seek further improvement
  • Good understanding of the inherent risks within the management of IP and ways to mitigate these
  • The ability to work in a methodical manner, ensuring that all deadlines are met
  • Excellent written and verbal communication skills
  • The ability to develop strong working relationships with colleagues and clients
  • A positive attitude and the ability to help, lead and motivate a team effectively to deliver a high performance / high quality service